A self-employment declaration letter is a document that discloses information about a person’s work status as being self-employed. This letter can be used for various purposes such as obtaining a visa, child custody, applying for a job, applying for a loan, etc. It is a legally binding document, so it’s extremely important to make sure that all of the information you include is honest and accurate!
Re: Self-employment declaration letter
Dear Mr/Ms. (insert the recipient's last name or substitute this line with "To Whom It May Concern" if the recipient's name is unknown),
A self-employed declaration letter is direct, straight to the point, and not overly wordy. In your introduction, you’ll promptly state your self-employment in a given profession and industry before moving on to other relevant information that further confirms your work status.
This letter is to confirm that I, [Sender.FirstName] [Sender.LastName] , am self-employed as a (insert your title, i.e., marketing consultant, graphic designer, etc.) in the (name of field or industry, i.e., marketing, finance, construction, etc.).
The dates you provide will be key should someone seek to verify the timeline of your self-employment status, so you’ll want to ensure your dates are accurate (or at the least approximated) as there could be potentially negative consequences if they’re not.
I confirm that I have been self-employed since (date) and operating under the business name of (business name or personal name). This business is a (sole proprietorship or partnership), and I own XX% of it.
Providing details on the nature of your business and your major clients gives information to the recipient that can build the authenticity of your declaration and can also be corroborated if needed, so if possible, share a few examples of services you perform and clients you maintain.
The nature of my business is as follows:
(example text has been included below, but you'll need to update with information relevant to your professional activities)
Conducting sales calls with prospects
Hiring and managing qualified sub-contractors
Designing and building websites for clients
Strategizing and setting up marketing campaigns for clients
Writing copy for clients' blog posts and emails
Designing and printing physical advertising assets
Make sure that you’re legally able to disclose these clients’ identities. You may even want to ask for permission from the clients themselves if appropriate, given your relationship with them. Also, ensure these are still current clients that can vouch for your ongoing relationship.
Some of my major current clients include:
[Client.FirstName] [Client.LastName] / [Client.Company]
(Client.FirstName) (Client.LastName)/(Client.Company)
(Client.FirstName) (Client.LastName)/(Client.Company)
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I reside at the address of [Sender.StreetAddress] [Sender.City] [Sender.PostalCode]
I operate my business out of the following address: (add business address here unless it's the same as your personal address in which case this line can be removed)
Gross income is your total income before taxes or any other deductions.This includes income that comes in the form of cash, property, or services rendered and from all sources. Since you’ll be sharing your gross annual income, you’ll be using the total from the full calendar year.
My gross income for the year of (year) was (dollar figure of income).
My gross income for the year of (the previous year) was (dollar figure of income).
These documents give third-party witnesses with first-hand knowledge an opportunity to further verify your self-employment status, and specifically in the case of a letter from your accountant and tax returns, bank slips, etc. to verify your income as well. An assortment of documents can be used to further confirm your employment status as long as they’re relevant, and a few different examples are provided below.
Attached you will find documents that verify the statements made in this declaration, including:
(Examples of verification documents are included below, but these could also include tax returns, bank slips, registration certificates, etc.)
An original letter from my accountant along with tax records for (applicable years)
An original one-page letter from [Client.FirstName] [Client.LastName] of [Client.Company] who is a client
An original one-page letter from (first name and last name) of (company name) who is a supplier
A credit card statement for the business showing relevant expenses
A copy of my business license/registration
If additional information is needed, please contact me via email at [Sender.Email] or phone at [Sender.Phone] .
If the verification documents you’ve provided still aren’t enough to confirm your self-employment status for the recipient, then supplying the contact information of references that can vouch for you will hopefully be enough to convince them. Choose your references carefully, as they should know your situation well enough to be able to speak clearly and accurately without damaging your case.
If there is further need to verify the information that has been provided, the following people have agreed to be referenced and vouch for the accuracy of these statements:
(An accountant, lawyer, client, supplier, sub-contractor, etc. could be some viable reference options worth considering for inclusion)
(first name, last name, relationship, contact information)
(first name, last name, relationship, contact information)
(first name, last name, relationship, contact information)
(first name, last name, relationship, contact information)
Remember, a self-employment declaration letter is a legally binding document. If there are inaccuracies or false statements, then you could potentially be liable for legal ramifications, so make sure that all the information you disclose is honest and accurate. Better to simply refrain from saying anything than potentially misstating the facts!
I hereby declare that all of the information that I have provided here is accurate and complete to the best of my knowledge and as of the date of this writing. I am aware that this self-declaration statement is subject to review and verification and that there would be potential negative consequences if any information were proven to be falsified.